Choosing the perfect venue for your corporate event is easy if you know how. There are many things to bear in mind, so follow our five easy steps and you’ll be well on the way to finding a venue which will wow the whole team!
Look for Exclusive Hire
When organizing a corporate event, it can be tempting to keep costs down by hiring the cheapest available space – often this means you’ll be sharing the venue with other groups. By hiring a venue which allows exclusive use of the building, you’ll have the freedom to organise your day as you please. Many hotels offer exclusive use of part or all of the building, and this means you won’t need to worry about disturbing other guests. It also means that should your plans for your event change due to inclement weather or other circumstances, you can alter them to suit without getting in the way of any other bookings.
Think about Budget – But Don’t Scrimp on Quality
While the budget is probably the most important influencing factor when it comes to choosing a venue for your corporate event, it shouldn’t be the be all and end all. You need to ensure that the venue you choose offers value for money but also a high-quality level of service. Always check what’s included in your package – are refreshments and lunch provided or will this cost extra? Most venues offering exclusive hire will be able to tailor a package to suit you – merely provide them with an idea of your budget and numbers attending and they will come up with ideas that are perfect for your team!
Plan Your Time
If there’s one thing that any corporate event needs, it’s proper planning and organisation. If you’re going to be participating in group activities, it’s essential that you have the day planned, with a contingency plan in case of bad weather (if activities are taking place outdoors).
Get your Facts Straight
Always make sure you know exactly what is included in your corporate event package, and what will cost extra. For example, if you’ve booked for 21 attendees and an extra delegate turns up at the last minute, how will this affect the price? Ensure that the costs of all activities, accommodation, venue hire and catering are included, and search for a venue which will offer all of these to you at a competitive price.
Location, Location, Location
Make sure that any venue you book isn’t too far flung! While it’s a nice idea to book an idyllic coastal venue for your corporate event, those who have to rely on public transport to get there might not thank you later. Choose a venue which is easily accessible and well served by public transport, but also easy to find for those who are arriving by car.
Choosing the perfect venue for your corporate event requires a bit of thought and preparation – but it needn’t be stressful! By following the above five steps, you can ensure that your event is enjoyable and memorable for all the right reasons.